Core
Admissions Management
Manage the complete applicant journey for online, walk-in, staff-assisted and paper applications, from initial enquiry and document collection through evaluation, admission decisions, acceptance and handoff to student enrolment.
Key features
Clear capabilities for your team.
Public Online Application Portal
Accept applicant-submitted online applications through the public portal; this does not provide disconnected operation.
Staff-Assisted and Walk-In Applications
Record walk-in and staff-assisted applications in the same governed portal journey as online submissions.
Paper Application Digitization and Scanning
Digitize paper applications and attach scans to the governed applicant record for the same review controls.
Enquiry and Prospective Student Capture
Capture enquiries and prospective applicants before a formal application is submitted.
Multi-Campus, Academic Year and Intake Setup
Configure admissions availability by campus, academic year, and intake without creating enrolled student records.
Grade, Programme and Applicant-Type Forms
Use governed forms appropriate to the requested grade, programme, and applicant type.
Dynamic Fields, Validation and Guided Entry
Apply dynamic fields, validation, and guided data entry consistently to online, walk-in, and paper-originated applications.
Save Draft, Resume and Applicant Accounts
Let applicants save and resume their application; applicant access does not grant Parent Portal, Parent Mobile Application, or Staff Mobile Application entitlement.
Family, Guardian and Sibling Linking
Link family, guardian, and sibling information during review without converting the applicant into the enrolled-student master record.
Duplicate Applicant Detection
Detect likely duplicate applicants before review and keep the resolution auditable.
Document Checklists, Uploads and Verification
Collect, checklist, and verify supporting documents for each application.
Eligibility, Age and Grade Validation
Validate configured eligibility, age, and grade requirements before an admission decision.
Seat Capacity, Quotas and Waiting Lists
Use configured capacity, quotas, and waiting lists to support a controlled admissions decision.
Admission Workflow, Stages and Ownership
Route applications through defined stages, owners, reviews, and approvals from enquiry through acceptance.
Admission Tests, Interviews and Appointment Scheduling
Schedule admission tests and interviews; ordinary enrolled-student assessments remain owned by Assessment, Examinations & Gradebook.
Evaluations, Scores and Recommendations
Record admissions evaluations, scores, and recommendations without creating official enrolled-student assessment results.
Application Fees and Multi-Method Payment Recording
Initiate or record application-fee and deposit status; invoicing, reconciliation, and official financial records remain with Finance.
Approval Committees and Admission Decisions
Coordinate committee review and governed admission decisions with clear ownership.
Offers, Admission Letters and Acceptance
Prepare offers and admission letters, track acceptance, and retain the decision record.
Conditional Offers and Missing-Document Follow-Up
Manage conditional offers and follow-up for missing requirements before enrolment handoff.
Applicant Status Tracking and Communications
Track applicant status and trigger communications through configured communication services without duplicating delivery infrastructure.
Withdrawal, Deferral and Reapplication
Manage withdrawal, deferral, and reapplication decisions with retained application history.
Student Record Conversion and Enrolment Handoff
Hand an accepted applicant to Student Lifecycle Management, which owns the enrolled student master record and later lifecycle.
Admission Imports, Analytics and Audit Trail
Import governed admissions data and review analytics with a complete audit trail across every intake channel.
